Have you ever tracked how much time is spent on routing manual or email based timesheets through approval and processing?  Have you ever tracked the time spent reminding employees to submit timesheets and returning timesheets for corrections to be made, starting the entire process over again?  Even if you haven’t or did not have the tools to do so, these activities can amount to days of administrative and management time.

With mptime’s automated timesheet submission reminder and routing functionality, this entire process can take as little as a few seconds.  Each employee has a timesheet period that can range from daily to weekly, semi-weekly, monthly, etc.  Within mptime, this timesheet period determines how often the employee needs to submit timesheets for approval.  And the timesheet period does not have to match the employee’s pay period.  For example, employee time can be reviewed by a supervisor on a daily basis using mptime, whereas payroll processing can occur on a monthly basis.  As soon as the employee’s timesheet period has elapsed, the system provides a friendly reminder informing the employee that timesheets need to be submitted – on the Time Allocator screen, a button flashes when timesheets require submission.

mptime also allows you to establish a hierarchical routing, or path, that an employee’s timesheet will take through the approval process. Up to five (5) users can view and approve a timesheet. A timesheet approver can receive the timesheet more than once and approval does not have to follow a path of authority, namely, a timesheet can be routed to administrative personnel at anytime for payroll or billing purposes.

The same timesheet routing order can be used for accounts receivable or billing purposes. At any time during the routing process, the timesheet can be routed to Accounting personnel for processing.  Approvers see the Project, Activity, and Task (optional) that an employee allocated time to, so invoices and payroll can be processed using one centralized information source.

At the completion of the approval process, timesheets can automatically be exported to your Accounting and Human Resource applications for invoicing and payroll purposes.

Timesheets can even be routed to either an internal or external Project Sponsor.  As an added benefit, the project sponsor does not need to purchase or subscribe to mptime; mptime’s web-based interface allows you to grant limited access to clients for timesheet approval.  Pre-billing approval of timesheets by the client helps to reduce erroneous invoices, improve cash flow, and avoid delays associated with invoice re-processing. Project Sponsors also have ad-hoc reporting capabilities, so they can see the status of their project on a minute to minute basis if necessary.